Political Science Department Travel
Policies:
Department of Political Science Faculty Travel
Department of Political Science Graduate Student Travel
Funding Opportunities:
Faculty:
Aspire Research Enhancement Grants
Office of the Executive Vice President for Research and Partnerships Funding Resources
Graduates:
The Department will not be allowed to pre-pay for any Purdue employee's travel expenses.
The traveler may obtain a Purdue Visa Travel Card for such travel pre-payments provided the funds are available to merit these pre-payments, however, reimbursement cannot come until after travel. For more information on the Purdue University Travel Card:
Purdue University Visa Travel Card Manual
Best Practices for Cardholders
Reimbursement for travel of all Political Science Department faculty and graduate students on University business will be managed through the Concur Travel System.
TRAVEL REQUEST:
Necessary for all travel while on all University business
Domestic Travel: Create prior to departure
International Travel: One month prior to departure
*OPTION 1: Traveler creates a travel request
Training: Create and Submit Travel Requests in Concur Travel Expense.
*Include in the Request Header: Request Name: POLSCI, first initial, last name, city of destination or name of conference, date of departure
(POLSCI, JCool, Champaign, IL, 8/29/13)
*Include in the Comment Section: Conference name, duties, city, state
(Example: MPSA Conference, Paper presentation, Chicago, IL)
* Include a segment in your request
* Because you are only able to enter the estimated expenses in the segment tab, the request will probably not reflect the exact amount of the estimated expenses. Other estimated expenses may be mentioned in the comment section, but will not be figured in the total requested amount.
Review/Submit: Create request, submit request, log off. Do not close the request.
Complete a Travel Checklist, e-mail Annie Wheeldon, acheever@purdue.edu pertinent information regarding travel.
*OPTION 2: Department delegate creates a travel request for you.
Complete a Travel Checklist , e-mail to Annie Wheeldon, acheever@purdue.edu pertinent information for the travel request/expense report.
Review/Submit: When the request is complete:
Go to: Purdue OneCampus
Click on the Concur travel button
Log on w/your career account and password
Click on the request tab, click on the travel request by name, and review
If revisions are needed, contact Annie or Emily
If the request is satisfactory, submit the request, and log off.
AFTER TRAVEL, SEND E-RECEIPTS TO BRENDA OR BETTY FOR EXPENSE REPORT or upload them to Concur.
An undergraduate student seeking permission to travel on University business and travel reimbursement should contact Annie Wheeldon, acheever@purdue.edu
Before travel, return a completed Substitute W-9 to Annie or Emily. After travel, return itemized receipts to the delegate to begin the reimbursement process.
EXPENSE REPORT:
Department travel delegate or alternate delegate to complete all expense reports
Department delegate: Annie Wheeldon
Alternate Delegate: Emily Warter
If you have not already done so, complete a Travel Checklist, e-mail it with all receipts to Annie or upload them directly to Concur if you have not yet done so.
Review/Submit: When the report is complete:
Go to: Purdue OneCampus
Click on the Concur travel button
Log on with your career account and password
Under the expense tab, click on the expense report by name and, review
If revisions are needed, contact the delegate
If all is satisfactory, submit the report, and log off
DEPARTMENT TRAVEL REPRESENTATIVES:
Annie Wheeldon, Department Travel Delegate acheever@purdue.edu 765-494-4162
,
Emily Warter, Alternate Travel Delegate ewarter@purdue.edu 765-494-4163
Paige Pfeifer, Account Clerk ppfiefer@purdue.edu, 765-494-3307
Fara Stalker, Business Office Manager fstalker@purdue.edu, 765-494-3658
Travel Resources:
College of Liberal Arts Business Operations Center - Travel Page
Express Air Coach to Chicago O’Hare Airport
Purdue University Transportation Services: University Car Rentals
Fast Park & Relax, Indianapolis airport area parking
Office of the Executive Vice President for Research and Partnerships Funding Resources
Forms:
Graduate Student Driving Approval for University Business—Form –RM01.
*Completed form to be returned to Annie Wheeldon, acheever@purdue.edu for signatures and processing yearly prior to travel if seeking reimbursement for mileage.
Form 1/University Car reservation form
Missing Receipt Form - Requirements & form for an expense over $75 or greater if the receipt is lost or unobtainable.
Fly America Act Certificate - Information and certification form
RLA - Request & Leave Action for Sabbatical, Research, Outside Activity or Change in Duty Form for absences greater than 22 days